To add any other cost on an asset that incurred in the running of your fleet, other than servicing and fuel, use the Other cost data feature.
Add a recurring transaction cost as follows:
- Click Monitor.
- Under Fleet Admin, click Assets.
- Select the specific asset by clicking the link in the asset description column.
- Click on the Other cost data tab.
- Click the Recurring costs tab at the top - see illustration below.
- Click on the Add entry button.
- Enter a relevant description for the cost in the cost name field, e.g. Tremcard for dangerous goods vehicle.
- Select the transaction date and time on the calendar. The calendar displays the current date/time.
- Select the relevant cost category - if the cost category you require is not available, it can be added in the organisation settings.
- Select whether this is an on-going transaction or if a last payment will be made. If you select last payment, enter the date.
- Enter the transaction amount - If the transaction took place in a country other than where the asset is based, click on the down facing arrow to change the monetary unit.
- Exchange Rate - exchange rate at the time of the transaction (only applicable if the transaction took place outside the country other than where the asset is located).
- Base Currency - the currency configured for the organisation (only applicable if the transaction took place outside the country other than where the asset is located).
- Enter a memo or note.
- Click Save.